Privacy Policy
Last updated: October 11, 2026 (AI reading, separate books by kind of work)
Who we are
SoloLog is a record-keeping tool for self-employed people such as contractors, real estate agents and other solo workers. It is run from Ontario, Canada. For privacy questions or requests, email sololog@soloaisle.com and we will reply.
What we collect
- Your name, email address and password. The password is stored scrambled, so we cannot read it.
- What you type in: jobs, deals or cases (name, client, price), invoices, expenses, trips, assets, home-office and vehicle figures, reminders and notes. Each record is tagged with the kind of work it belongs to.
- Receipts and statements you choose to have read by AI (see below). We keep a count of AI readings used, not the files.
- Receipt pictures that you choose to save. They are shrunk and kept in your private account only.
- Basic sign-in records such as session and device details kept by the sign-in service.
We do not collect your bank logins, card numbers (Stripe handles those if you pay) or Social Insurance / Social Security numbers. Please do not type them into notes. Please avoid full street addresses and client private details in job names if you prefer.
How we use it
Only to run the app for you: sign you in, save your entries, read receipts and statements when you ask, and show your totals and reports. We do not sell your information. We do not show ads. We do not share your entries with other users.
Who else handles it
- Neon stores your account and entries in a database. The servers are in the United States, so your data is stored outside Canada.
- Stripe processes payments for the paid plan. When you subscribe, you enter your card details on Stripe's own page. We never see or store your card number. Stripe keeps your email, billing details and payment history, and tells us which plan you have. Stripe may store data in the United States and other countries.
- Google (Gemini) reads a receipt or statement only when you tap the AI button. The file (a receipt photo, or a statement PDF or photo) is sent to Google's AI service to turn it into lines of text, then it is not kept by us. Google's own terms and privacy policy apply to what it receives. CSV statements are read in your browser and are not sent to AI. Please do not use AI reading on documents you do not want sent to Google.
- Cloudflare delivers the website to your phone and may keep standard server logs such as IP address.
- The sign-in service may send you codes or confirmation emails through a third-party email provider. Your sign-in session is kept in your browser's storage.
Each account can only see its own entries. Statements often hold account numbers: we do not store the statement file and we do not save its contents anywhere except the lines you review and accept. You always check every line before it is saved, and nothing is saved automatically. Our server logs record only how many AI "tokens" a reading used, never the contents.
How long we keep it
We keep your records until you delete them or delete your account. We do not delete anything on a timer. Tax authorities expect you to keep records for about six years in Canada, so please keep your own copies. From the Report page you can download a zip of your spreadsheet, receipt pictures and records at any time. Please do this every few months and at tax time.
Your choices
You can change your password, download your spreadsheet or zip from the Report page, and delete your account from More. That deletes all your records at once. If removing the sign-in itself does not work automatically, email us and we will remove it. If you want something corrected or deleted that you cannot do yourself, email us and we will do it. Please keep your own copy of important records. This app is not a replacement for the records a tax authority may ask you to keep, and you should keep receipts and logbooks for at least six years.
Keeping it safe
Connections are encrypted. No system is perfect, so please use a strong password. If we learn of a problem that affects your information, we will tell you.
Changes
If this policy changes, the date above changes too.